Medical record summarization
Thousands of pages of clinical notes, imaging, OHIP records, hospital charts, and specialist correspondence reduced to a structured chronology — every entry traceable to its source page.
Kolabrya has launched CoClerk — the automation system for healthcare, IME, and medical firms.
CoClerk is the 24/7 operations engine for IME, medical, and healthcare firms — from referral to final report.
- PHIPA
- PIPEDA
- SOC 2 Type 1
- AES-256
- Azure Canada Central
How we work with you
Built around your workflow. Ready when you are.
Step 01
Tell us your pain points
We map the bottlenecks in your current intake, records, scheduling, or reporting — whatever is eating your team's time.
Step 02
We develop your build
We configure CoClerk around your workflow, forms, and standards. No generic templates.
Step 03
You confirm, we deploy
Review it on your own files. Once you're satisfied, we turn it on and train your team.
8
Specialized products
100%
Hosted in Canada
SOC 2
Type 1 certified
24/7
Autonomous execution
Introducing
CoClerk. End-to-end lifecycle automation for IME, medical, and healthcare operations.
CoClerk is Kolabrya's automation layer for operations firms — built first for IME providers, assessment clinics, medical centres, and healthcare organizations. It runs the full lifecycle of a file from end to end: referral and intake, record collection, scheduling, communications, follow-ups, and reporting — without your staff touching the routine steps.
Always on and trigger-driven, CoClerk learns how your organization actually runs and works in the background, escalating to your people only where clinical or professional judgment is genuinely required. Below are examples of workflows we have already implemented for clients — your own build starts from your processes, not from a template.
Intake
Qualify every new client or referral, day or night.
Conflict check
Cross-reference your whole file history, automatically.
Record collection
Requests, reminders, and chasing clinics — handled without your staff.
Communications
Client and provider correspondence in your organization's voice, at scale.
Scheduling
Assessments, examinations, and deadlines booked and tracked.
Follow-ups
Nothing sits waiting on someone to remember it.
File summary
The whole file — medical and legal — at a glance.
Drafting
First drafts of reports, letters, and forms, ready for review.
Medical, IME & healthcare
AI that reads clinical evidence the way an assessor does.
Medical-legal files are not ordinary documents. A single long-term disability or personal injury claim can carry a decade of family physician notes, hospital admissions, imaging, physiotherapy records, insurer correspondence, and prior assessments — often scanned, faxed, out of order, and partly illegible. Kolabrya was built for exactly that material, with a working understanding of clinical terminology: diagnoses, procedures, medications, functional limitations, and how each connects to the legal question in front of you.
IME and assessment reports
Draft Independent Medical Examination reports section by section, with history, findings, causation analysis, and prognosis pre-populated from the underlying records.
Clinical timeline construction
Date of loss, first presentation, diagnostic imaging, treatment blocks, gaps in care, and return-to-work milestones assembled into one reviewable timeline.
Pre-existing condition detection
Surface prior injuries, comorbidities, and inconsistencies between reported history and documented care across every provider in the file.
Multi-speaker transcription
Examinations, interviews, and hearings transcribed with speaker separation and editable, citable output.
Document processing at scale
OCR, deskewing, cleanup, and table detection for scanned PDFs, faxed clinic records, TIFFs, and photographed documents.
For medical centres and clinics
Assessment clinics and medical centres use Kolabrya to prepare records ahead of an examination, generate first-draft IME and functional assessment reports, and share finished work with legal teams under controlled, revocable access.
For IME providers
Cut the review time before an examination without cutting the detail. Assessors arrive with a chronology, a list of pre-existing conditions, and every relevant page already cited.
For injury and disability teams
Build the medical narrative, test it against the insurer's records, and produce a source-cited summary your clerks, lawyers, and experts can all work from.
Products
Eight specialized products, tuned to real Canadian practice.
Personal Injury
Extract medical facts, build case narratives, and generate medical-legal reports with Ontario-specific SABS thresholds.
IME
AI-assisted processing and summarization of Independent Medical Examination reports and supporting documentation.
Medical Intelligence
Purpose-built for medical centres and assessment clinics. Generate IME reports, process records, and collaborate with legal teams.
Workplace Investigation
Manage case files, analyze interviews, and detect inconsistencies across witness statements in real time.
Insurance Law
Turn complex insurance and LTD files into structured summaries and actionable insights with AI cross-referencing.
Arbitration
Record and transcribe proceedings in real time. Patent-pending AI flags inconsistencies during live hearings.
APIs
Integrate summarization, transcription, and analysis directly into your existing hospital or firm systems.
Cybersecurity
Data privacy and security assessments for firms and clinics handling personal health information.
Trust by design
PHIPA, PIPEDA and SOC 2 compliant. Your files never leave Canada.
Personal health information carries obligations that generic AI tools cannot meet. Kolabrya is built around them: isolated processing, zero retention for model training, granular and revocable sharing, full audit trails, and permanent deletion on your terms.
PHIPA
Ontario's Personal Health Information Protection Act governs how we handle personal health information.
PIPEDA
Federal privacy law compliance for personal information across every Canadian jurisdiction.
SOC 2 Type 1
Independently audited security, availability, and confidentiality controls.
Azure Canada Central
Data residency in Canada. AES-256 at rest, TLS 1.3 in transit, never used to train AI models.
From the field
“Long-term disability and personal injury files often contain years of medical records and insurer documentation. Kolabrya helps our team quickly understand the medical history of a case by organizing records and highlighting key developments in a clear timeline. It allows our clerks and lawyers to get oriented much faster without losing the detail that matters.”
Questions
Frequently asked
- Is Kolabrya PHIPA and PIPEDA compliant?
- Yes. Kolabrya is built for Canadian health and privacy law and operates in compliance with PHIPA and PIPEDA, and is SOC 2 Type 1 certified. Data is hosted on Microsoft Azure Canada Central, encrypted with AES-256 at rest and TLS 1.3 in transit, and is never used to train AI models.
- What is CoClerk?
- CoClerk is Kolabrya's newly launched automation layer for operations firms — built first for IME providers, medical centres, and healthcare organizations. It runs the full lifecycle of a file end to end: referral and intake, conflict checks, record collection, scheduling, communications, follow-ups, and reporting — automatically, in the background, escalating to your team only where judgment is needed.
- Can Kolabrya summarize medical records for an IME?
- Yes. Kolabrya processes complete medical record sets — clinic notes, hospital charts, imaging reports, and specialist correspondence — into structured chronologies and draft IME report sections, with citations back to the source page.
- Does my data leave Canada?
- No. Client and patient files are stored and processed in Microsoft Azure Canada Central, and are permanently deletable on your terms.
- Who uses Kolabrya?
- Personal injury and defence firms, insurance and LTD teams, IME providers and assessment clinics, medical centres, workplace investigators, and arbitrators across Canada and the United States.
Get started
See CoClerk on your own files.
Fifteen minutes, walked through your actual workflows. No slideware, no credit card.